PAPER & PRESENTATION GUIDELINES

Each year, the WNA produces a book of Symposium Papers. This given to delegates on the day, and is therefore in advance. It is critical that speakers submit their papers by the deadline – 31st July 2009 – to allow for review, and for the book to be set and published.

Please note that the Symposium papers are checked by the WNA for clarity and consistency, and in some cases may be subject to legal review to ensure anti-trust compliance. Presenters will be consulted if significant changes are necessary.

Proceedings will also be issued after the Symposium on CD-ROM and published on the public World Nuclear Association Symposium web site. Please note that the World Nuclear Association will assume copyright to all papers submitted and/or presented.

Here are few guidelines for your paper and presentation:

Layout and Formatting
Tables and Figures
Footnotes and References
Submitting Your Paper
On-Screen Computer Presentations
Preparing Computer Presentations
Oral Presentation


Layout and Formatting

Papers should be prepared with a minimum of formatting, in a single column layout. As the WNA will re-format all papers into a standard layout, we only require unformatted text from presenters without the use of special effects or layout features such as headers and footers. However, you can use simple effects such as bold, italics, superscript and subscript.

Major and minor subheadings should be used, with bold text for the former and italics for the latter (as on this page). We also encourage the use of bullet point lists, like this:

      • Key points in your paper.
      • Emphasised by using bullet points.


Tables and Figures

Please do not embed tables or figures in the word text. Participants may submit a pdf of the paper is tables or figures must be arranged in a certain way. Tables and figures should be numbered and cited in the text (Table 1, Figure 2). For the purposes of printing the Symposium Papers, please supply diagrams, graphs and charts in colour high resolution (300dpi). You are advised not to use 3D effects since these cannot be visualised on the paper format (they can be used in your computer presentation).

Footnotes and References

Any references or footnotes should be numbered and cited in the text as a superscript1 or in square brackets [2]. They should be listed at the end of the main text, not at the foot of each page. Please do not use word processing features that allow footnotes/references to be embedded in the text.

Remember to include all relevant information in your references (author, title, name of journal or conference, publisher, date of publication, etc.).


Submitting Your Paper

The text and graphics for your paper should be submitted electronically by 31 July, preferably via email. If this is not possible, please send your text and graphics files on floppy disk, CD ROM or on a Flash Drive to The World Nuclear Association, Carlton House, 22a St. James's Square, London SW1Y 4JH.

Please note that large files (more than 10MB) should be sent in multiple emails with files of no more than 10MB. If you have to break your presentation up, please also send a pdf and clearly label the parts with the authors name, and then ‘file one’ etc to ensure that we are able to reassemble it in the correct order.

Text files should be in Microsoft Word format. Graphics and images should be in a high resolution (300dpi) standard format, such as TIFF, EPS, GIF or JPEG/JPG. Spreadsheet files should be in MS Excel.

Please send all graphics files separately (not embedded in, for example, Word or PowerPoint).


On-Screen Computer Presentations

Presenters are strongly encouraged to prepare a computer presentation for on-screen display. This should be submitted via email in Microsoft PowerPoint format, preferably by e-mail (or on floppy disk or CD-ROM), no later than 24 August, so that we can check it and load it onto our computer. You will be able to preview your presentation in the Symposium session hall on the afternoon of 9 September or before the sessions begin on 10 or 11 September.

Alternatively, you can bring your own portable computer for your presentation (this must have a standard external monitor port). If you intend to do this please notify us in advance, and we will arrange a set-up time for you in advance of your session to ensure that the presentation is working correctly.

Note for Mac Users: Please note that the WNA and the conference centre use only PC format. We have had difficulty in the past in dealing with Mac files, so please submit all papers and presentations in PC format. If you wish to use your own portable Mac for your computer presentation, please notify us in advance and be sure to allow plenty of time for set-up.


Preparing Computer Presentations

Every year we see some slides which contain too much detail, use text that is too small or colours that make them difficult to read. Please bear in mind the importance of keeping slides as simple and as straightforward as possible.

We have sometimes had problems with PowerPoint files that were very large due to high resolution graphics or photos. Please note that a resolution greater than 150dpi does not improve on-screen appearance, but dramatically increases the file size. This causes a delay of several seconds before the figure appears on the screen. Please use graphics software to reduce the resolution (and the file size) before loading into PowerPoint.


Oral Presentation

Bearing in mind that all delegates will have a copy of your paper, please prepare your oral presentation as a summary of the paper. Supporting detail contained in the paper need not be presented orally and can simply be referred to. To ensure the smooth running of the Symposium, the time allocated for your presentation must not be exceeded, and Session Chairmen are asked to be strict in ensuring that speakers keep to their allotted time (12-15 minutes). Adherence to the timetable is also important to allow adequate time for questions and discussion.